Best password manager for small teams 2025

Selecting the optimal password manager for a small team involves evaluating factors such as pricing, security features, ease of use, and the ability to share passwords with specific groups. Below is an analysis of several top password managers suitable for small teams.

1. Bitwarden

• Pricing: $4 per user per month for the Teams plan, billed annually.

• Features:

  • Open-source platform with transparent security practices.

  • Shared collections for group password management.

  • Self-hosting option for enhanced control.

  • Cross-platform compatibility.

• Pros:

  • Affordable pricing.

  • Strong security protocols.

  • Flexibility with self-hosting.

• Cons:

  • User interface may be less intuitive for some users.

2. Dashlane

• Pricing: $5 per user per month for the Team plan, billed annually.

• Features:

  • Password sharing with specific groups.

  • Dark web monitoring for compromised credentials.

  • Built-in VPN for secure browsing.

  • Admin console for user management.

• Pros:

  • Comprehensive feature set.

  • User-friendly design.

  • Additional security tools like VPN.

• Cons:

  • Higher pricing compared to some competitors.

3. 1Password

• Pricing: $7.99 per user per month, billed annually

• Features:

  • Secure password storage with AES-256 encryption.

  • Shared vaults for team collaboration.

  • Role-based access controls to manage permissions.

  • Integration with various platforms and browsers.

• Pros:

  • User-friendly interface.

  • Robust security measures.

  • Comprehensive support and documentation.

• Cons:

  • Higher cost compared to some alternatives.

4. LastPass

• Pricing: $4 per user per month for the Teams plan, billed annually.

• Features:

  • Shared folders for team password management.

  • Admin dashboard for monitoring and control.

• Multi-factor authentication support.

• Integration with various applications.

• Pros:

  • Affordable for small teams.

  • Easy to set up and use.

  • Extensive integration options.

• Cons:

  • Past security incidents may concern some users.

5. Keeper

• Pricing: $2.92 per user per month for the Business Starter plan, billed annually.

• Features:

  • Secure password storage with AES-256 encryption.

  • Shared folders and team management.

  • Advanced reporting and auditing tools.

  • Integration with SSO and 2FA.

• Pros:

  • Competitive pricing.

  • Strong security features.

  • Comprehensive admin controls.

• Cons:

  • Some features may require additional costs.

Recommendation

For small teams seeking a balance between cost and functionality, Bitwarden stands out due to its affordability, robust security, and group sharing capabilities. Its open-source nature and self-hosting option provide added flexibility and control.

However, if a more polished user experience and additional features like dark web monitoring and VPN are priorities, Dashlane is a strong contender, albeit at a higher price point.

Ultimately, the best choice depends on your team's specific needs and budget. It's advisable to utilize free trials or demos when available to assess which platform aligns best with your requirements.